Cost & Vendor Payment.

The CVP System is Solverminds' automated platform for managing shipping costs and vendor disbursements. It handles cost capture, accruals, invoice matching, multi-level approvals, and multi-currency payments, all while maintaining complete audit trails and ERP synchronization.

The system automatically generates cost accruals based on operational activities such as port calls, bunker consumption, and services rendered, before vendor invoices arrive. This gives finance teams visibility into pending costs, enabling better cash-flow planning and budget management without waiting for invoice receipt.

Yes. CVP supports multi-currency vendor payments with automatic exchange-rate application. The system can be configured to use daily market rates, contracted rates, or period-end rates depending on your accounting policies. All currency conversions are logged and auditable.

The system performs three-way matching between purchase orders, received services, and vendor invoices. Discrepancies are flagged for review, and tolerance thresholds can be configured by cost category. Matched invoices flow automatically to the approval queue, while exceptions are routed to the appropriate approvers.

Yes. CVP provides API-based integration with major ERP platforms including SAP, Oracle, and Microsoft Dynamics. Cost entries, payment transactions, and vendor master data can be synchronized bidirectionally. The system can operate as the primary cost module or as a specialist layer feeding into your existing financial ledger.

CVP supports multi-level approval hierarchies configurable by cost type, amount threshold, vendor category, and organizational unit. Approvals can route sequentially or in parallel, with escalation rules for overdue items. Mobile approval capabilities let approvers act from anywhere.

The rebate module tracks inter-company cost recoveries, vendor rebates, and contractual allowances. You can define rebate terms by vendor, service type, or volume thresholds. The system automatically calculates amounts due, generates rebate invoices, and reconciles against vendor payments.

CVP handles all maritime cost categories including port charges, bunker costs, agency fees, container handling, repair and maintenance, canal fees, stevedoring, documentation, and regulatory compliance costs. Each category supports custom fields, approval workflows, and budget tracking.

CVP generates payment files in standard banking formats (ISO 20022, SWIFT MT, ACH) for upload to your treasury system or banking platform. While final payment execution happens in your bank's system for security, CVP automates file generation, vendor remittance advice, and payment reconciliation.

CVP maintains a complete payment history for each vendor, tracking payment cycle times, dispute rates, and cost variance trends. You can run vendor scorecards based on service quality, payment accuracy, and responsiveness, helping identify preferred partners and flag vendors requiring closer oversight.